Effective Date: January 1, 2026
The Black Chip Society (“BCS”, “we”, “our”, “the Society”) is a private international membership community. Discretion and respect for privacy are fundamental to our culture. This policy explains how we collect, use, and protect personal information.
1. Information We Collect
We collect only information necessary to:
- Evaluate membership enquiries
- Manage membership relationships
- Deliver Society experiences
- Communicate privately with members
Information may include:
- Name
- Email address
- Contact details
- Chapter preference
- Event attendance records
- Member preferences and interests
We do not collect unnecessary personal data.
2. How We Use Information
We use member information only to:
- Assess membership applications
- Provide membership services
- Send invitations to Society events
- Communicate important Society information
- Maintain internal membership records
We do not sell, rent, or share member information with third parties for marketing purposes.
3. Discretion and Confidentiality
BCS operates on a principle of strict discretion.
- Member lists are never made public
- Event guest lists are private
- Member identities are not disclosed without consent
- No external publicity is created using member names without explicit approval
4. Data Storage and Security
We store information using secure, access-controlled systems.
We apply:
- Encrypted data storage
- Limited internal access
- Secure transmission protocols
- Immediate revocation of access when required
No system is perfect, but we take reasonable and appropriate steps to safeguard information.
5. Digital Membership Credentials
Digital membership credentials contain encrypted identifiers. These identifiers:
- Do not expose personal data
- Can be revoked if a device is lost
- Rotate periodically for security
Physical membership cards contain no personal data.
6. Third-Party Services
When necessary, we may use trusted service providers for:
- Secure data hosting
- Private communications
- Event access verification
These providers are required to handle data confidentially and securely. They may not use member data for their own purposes.
7. Retention
We retain personal information only for as long as:
- Membership remains active
- Or as required for legitimate operational purposes
Former members may request deletion of their data, subject to legal or regulatory obligations.
8. Your Rights
Members may:
- Request access to their personal information
- Request correction of inaccurate information
- Request deletion of information, where applicable
Requests are handled discreetly and promptly.
9. Cookies and Website Tracking
The BCS website uses only essential technical cookies required for basic site function.
We do not use advertising trackers or third-party marketing pixels.
10. Changes to This Policy
If we update this policy, we will notify members privately.
The latest version will always appear on our website.
11. Contact
For privacy-related enquiries:
The Black Chip Society
Private Membership Concierge
privacy@blackchipsociety.com